Rolling Data In Forecast And Cumulative Totals Question

Oct 12, 2007



I have a result set that looks like this:





Code Block







Quarter

Year

EstimatedValue

ClosePercent

EstimatedCloseDate


4

2007

100000

50

12/31/07 5:00 AM


4

2007

20000

50

11/30/07 5:00 AM


4

2007

20000

90

10/30/07 5:00 AM


1

2008

278000

50

3/31/08 5:00 AM


4

2007

200000

50

11/30/07 5:00 AM


4

2007

225000

90

10/31/07 5:00 AM


4

2007

36500

90

10/31/07 5:00 AM


4

2007

80000

90

10/31/07 5:00 AM


4

2007

107200

90

10/31/07 5:00 AM


4

2007

225000

75

12/31/07 5:00 AM


4

2007

35000

50

12/31/07 5:00 AM




I have create a simple tabular rolling forecast report (with cumulative totals) from today (October) thru the next 12 months that looks like this. It smartly works no matter when the report is generated, by starting with this CurrentMonth and moving forward by using 1,2,3,4,etc. in the dateadd: =MonthName(datepart("m",dateadd("m",1,Now())))

The report sample (formatting lost in dropping it in here):




Code Block
















Close Pct
October
November
December
January
February

25.%
$0
$0
$26,625
$0
$0

50.%
$237,500
$110,000
$262,500
$0
$0

75.%
$56,250
$0
$891,075
$0
$0

90.%
$1,051,830
$0
$0
$0
$0

Monthly Total
$1,345,580
$110,000
$1,180,200
$0
$0

Cumulative Total
$1,345,580
$1,455,580
$2,635,780
$2,635,780
$2,635,780





It is working fine....there doesn't seem to be anything wrong with it (all numbers total correctly, etc.), but it is very unelegant.....and I know there must be a better way.

In the righthand most month (which would be September 2008) column, I have a formula that produces the amount (the Monthly Total amount is the same):




Code Block=sum(iif(datepart("m",dateadd("m",11,Now()))=datepart("m",Fields!EstimatedCloseDate.Value),Cdec(Fields!estimatedvalue.Value*Fields!ClosePct.Value*.01),cdec(0)))




and for the Cumulative Total Amount it gets really hideous, as it is trying to add up all of the totals across the board:




Code Block
=sum(iif(datepart("m",dateadd("m",0,Now()))=datepart("m",Fields!EstimatedCloseDate.Value),Cdec(Fields!estimatedvalue.Value*Fields!ClosePct.Value*.01),cdec(0))+iif(datepart("m",dateadd("m",1,Now()))=datepart("m",Fields!EstimatedCloseDate.Value),Cdec(Fields!estimatedvalue.Value*Fields!ClosePct.Value*.01),cdec(0))+iif(datepart("m",dateadd("m",2,Now()))=datepart("m",Fields!EstimatedCloseDate.Value),Cdec(Fields!estimatedvalue.Value*Fields!ClosePct.Value*.01),cdec(0))+iif(datepart("m",dateadd("m",3,Now()))=datepart("m",Fields!EstimatedCloseDate.Value),Cdec(Fields!estimatedvalue.Value*Fields!ClosePct.Value*.01),cdec(0))+iif(datepart("m",dateadd("m",4,Now()))=datepart("m",Fields!EstimatedCloseDate.Value),Cdec(Fields!estimatedvalue.Value*Fields!ClosePct.Value*.01),cdec(0))+iif(datepart("m",dateadd("m",5,Now()))=datepart("m",Fields!EstimatedCloseDate.Value),Cdec(Fields!estimatedvalue.Value*Fields!ClosePct.Value*.01),cdec(0))+iif(datepart("m",dateadd("m",6,Now()))=datepart("m",Fields!EstimatedCloseDate.Value),Cdec(Fields!estimatedvalue.Value*Fields!ClosePct.Value*.01),cdec(0))+iif(datepart("m",dateadd("m",7,Now()))=datepart("m",Fields!EstimatedCloseDate.Value),Cdec(Fields!estimatedvalue.Value*Fields!ClosePct.Value*.01),cdec(0))+iif(datepart("m",dateadd("m",8,Now()))=datepart("m",Fields!EstimatedCloseDate.Value),Cdec(Fields!estimatedvalue.Value*Fields!ClosePct.Value*.01),cdec(0))+iif(datepart("m",dateadd("m",9,Now()))=datepart("m",Fields!EstimatedCloseDate.Value),Cdec(Fields!estimatedvalue.Value*Fields!ClosePct.Value*.01),cdec(0))+iif(datepart("m",dateadd("m",10,Now()))=datepart("m",Fields!EstimatedCloseDate.Value),Cdec(Fields!estimatedvalue.Value*Fields!ClosePct.Value*.01),cdec(0))+iif(datepart("m",dateadd("m",11,Now()))=datepart("m",Fields!EstimatedCloseDate.Value),Cdec(Fields!estimatedvalue.Value*Fields!ClosePct.Value*.01),cdec(0)))




I have searched high and low for examples of reports that do something similar.

Can anyone offer any advice?

Thanks.

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Hi,

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I have parameters asking for the start date and end date of the date range, the report needs to show the months in between this date range.

One of the fields in the dataset is durationminutes which I need to sum for each month then divide by 60 to show hours. I then need to show the total of each month in a bar graph (with each month along the x axis).

If anyone can shed some light on how I am going to do this it would be greatly appreciated.

Thanks.

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