Way To Hide Subreports Based On Item Existing In A Data Set.

Feb 22, 2008

My current report has around 40 subreports corresponding to tests executed by the user. There is a different sub report for each of the tests executed. I first developed the report by just putting the subreports directly on the main report. The problem is if some of my tests are not executed by the user I would like the subreports to not appear in the report.

I have tried doing this two different ways. First I tried creating a table and attaching that table to a dataset that I created that returns all the tests that were executed by the user. I then set up a filter that specified that the name for a specific subreport had to equal the test name. I then dropped the sub report for that particular test into the table. The idea is there would only be one row when data is available and no rows when no data is available so the subreport would not appear. When the data is available the subreport appears great. When it is not available and there is no item in the dataset for that test I get an error from SQL that states there was an internal reporting error and to check the SQL server log for more information. I know my table is set up correctly because when I replace the subreport with text the text will appear only if data is available for that test and the text does not appear if no data is available. I get no errors until I add the subreport and remove the data from the database so the filter does not return any items. Is there a reason why I would be getting this error? I am still pretty green using reporting services so I do not even understand how to get the log from the server to determine why this error is occuring.

Secondly I have tried to use an expression to hide the subreport using the visibility tab for the report. I was able to get this to work by creating a dataset that returns 1 if a specific test has been executed and no rows if not. I then created an expression that would return true if the dataset returned 1. This worked okay in hiding my subreport but I would then have to create 40 datasets, one for each test. Is there anyway to write an expression that would return true if a dataset contained a row with a specific test name? I have not been able to figure this out.

Can someone either help me fix the problem I am having with the table approach or write an expression that would work in the visibility setting for each sub report that did not require 40 datasets? Or is there another approach that I am not even thinking of that might work?

Thanks so much,
Josh

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1) Case 1 : For example i have inserted Data from Source to Target based on Date Key Condition.Take an Instance 10 Records Inserted.
2) Case 2 : For example some changes in the records and it has been updated through the Merge Statement .
3) Case 3 : For the Same Date key based on Conditions now three records has came and need to be inserted and rest should be deleted for that Date Key.

How i need to proceed on this before 10 records are not getting deleted and new records adding for that one

My Example Code :

MERGE INTO TargetTable AS Target
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Col2
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[Code] ....

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EG Existing groups :

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Group2 - 999
Group3 - 998

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Task 1 - Group3
Task 2 - Group3
Task 3 -Group2
Task 4 - Group1
Task 5 - Group2
Task 6 - Group3
Sample tables
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Insert into GroupTable values (1,'Group1')
Insert into GroupTable values (2,'Group2')
Insert into GroupTable values (3,'Group3')

Create table Jobs(jobid int identity(1,1), name varchar(100),Groupid int)

--Existing tasks

Insert into Jobs(name,Groupid) values ('Task1',1)
Insert into Jobs(name,Groupid) values ('Task2',1)
Insert into Jobs(name,Groupid) values ('Task3',1)
Insert into Jobs(name,Groupid) values ('Task4',1)
Insert into Jobs(name,Groupid) values ('Task5',2)
Insert into Jobs(name,Groupid) values ('Task6',2)
Insert into Jobs(name,Groupid) values ('Task6',2)
Insert into Jobs(name,Groupid) values ('Task7',3)

-- New tasks

Insert into Jobs(name) values ('TaskA')
Insert into Jobs(name) values ('TaskB')
Insert into Jobs(name) values ('TaskC')
Insert into Jobs(name) values ('TaskD')
Insert into Jobs(name) values ('TaskE')
Insert into Jobs(name) values ('TaskF')

This gives us 6 unassigned tasks and a uneven group assignment

GROUPNAME TASK_COUNT
<none> 6
Group1 4
Group2 3
Group3 2

This means the new tasks will be assigned like this

TaskA - Group3
TaskB - Group3
TaskC - Group2
TaskD - Group1
TaskE - Group2
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Hi All,


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I have a complex report comprising over 90 pages of various sections but when analysed in detail , 80% of it follows a simple pattern i.e. it comprises around 100 instances of the same sub-report bound to the same data source BUT grouped and filtered on different groupings and filter values.

The pattern is as follows:-


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However what I am trying to do is prevent each sub-report performing major round trips to the underlying cube for each sub-report instance by specifying the filter as part of the MDX query by defining the 7 filter parameters as query parameters. (I could of course not filter the query and place the filter in the report but this would almost certainly lead to performance issues). Instead what I am struggling to do is to create the MDX query in such a way that when a filter is not supplied by the parent, the MDX query does not filter the data.

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Jaime               KRiSH           5/1/2015          1043.66
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Jaime               KRiSH           5/3/2015           4150.66
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Peter                Jason            5/1/2015           321.02
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2                Jaime            KRiSH                 5/1/2015     1043.66
3                Jaime            KRiSH                 5/1/2015      4150.66
4               Jaime             KRiSH                 5/3/2015      4150.66
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